Executive Assistant / Office Manager

Red Bull Records, Los Angeles

Assist Managing Director of Company in all day to day responsibilities and activities, as well as oversee office of 20+ employees. We are looking for energetic, self-motivated individuals who want to grow with us. You must be computer savvy and have excellent communication skills, multi-tasking skills and the ability to work in a faced paced environment.

General Job Description:

· Support Executive in all facets of their duties and responsibilities
· Coordinate heavy calendars, scheduling and expense reports
· Coordinate logistics and execution of conference calls and meetings
· Coordinate frequent complex U.S. and international travel
· Answer and screen a high volume of telephone calls and concierge for direct visitors
· Liaising with the other offices to maintain effective working relations with all levels of personnel, clients and business                   associates
· Coordinate materials and agendas for meetings
· Prepare correspondence (memos, emails) as required
· Provide administrative and office support activities for Executive
· Oversee company internship program
· Co-manage all building functions including corresponding with vendors, maintenance requests, etc.
· Maintain and order office supplies, equipment and all other general office management requests
· Assist with the management of technical support and upkeep
· Attending any required brand training and other staff related meetings
· Maintain knowledge of pop culture and music happenings through the web, magazines and industry events, relationships, etc.   as it relates to the position

An ideal candidate should have:

· Four year degree required
· Must have prior experience working as an executive assistant in the entertainment or music industry
· High proficiency in Power Point preferred
· Proficiency in all other Microsoft Office software including Outlook, Excel and Word as well as Photoshop and Image Ready
· Possess a strong work ethic and strong organization skills
· Highly organized and enjoys creating and maintaining office systems
· Takes initiative on projects and is efficient with follow up
· Excellent communication skills (both written and verbal)
· Ability to problem solve and multi-task while working in a fast-paced environment
· Ability to coordinate multiple projects simultaneously with strict attention to detail while maintaining professionalism and         meeting deadlines
· Handle confidential matters appropriately and with discretion
· Works well on a team
· High proficiency in PowerPoint preferred
· Genuinely passionate about office management and executive assisting
· Music industry experience preferred

Applicants: Please email your resume and cover letter to [email protected]