DUE TO PROPRIETARY INFORMATION, COMPANY NAME IS BEING WITHHELD; UPON APPLICATION REVIEW, ACCEPTANCE AND NDA SIGNATURE, FURTHER DETAILS WILL BE PROVIDED

Music, TV and film entertainment company is currently seeking an experienced Executive Assistant to support our CEO in Nashville, TN. Must have 3+ years of experience in similar role and will provide administrative and executive level support in the world of entertainment. The Executive Assistant will often handle details of a confidential nature and is responsible for prioritizing projects to meet deadlines in a fast-paced, creative, team-oriented environment.

Position may require some weekend and evening on-call work as needed. This job is not 9 to 5. Fast-paced and exciting environment.

Salary plus bonuses.

JOB DESCRIPTION:
-Assist CEO in daily tasks including emails, phone calls and meetings.
-Maintain CEO’s calendar. Organize schedule on a daily basis. Schedule calls and meetings.
-Communicate with clients, vendors and associates as related to the work being provided as well as advise of any changes in relation to that work.
-Answer phones as needed
-Perform clerical duties including scanning documents, filing, etc. Maintain an organized archive of CEO’s documents.
-Make guests feel welcomed by offering coffee/water, asking them to sit, offering a tour of facility etc.
-Do what you say you are going to do. Follow through is key.

JOB RELATED ITEMS:
-Full time, salary based on experience
-80+ words per minute typing
-Must be perfectly organized
-Ability to handle all situations with a level head
-Multi-task oriented
-Proficient on Apple computer, iPhone, Excel, Word, Google Documents, G-Suite, Google Mail, Google Meets and Zoom
-Maintain a clean work environment which includes replacing trash as needed

MORE RESPONSIBILITIES IN ASSISTING THE CEO:
-Assist in liaising with travel agent to book travel (hotel, airfare, ground, private travel) for Executives
-Some personal assisting including items like dry cleaning, errands etc.

QUALIFICATIONS:
-Previous experience in accounting, finance, or other related fields a Plus
-Past executive assistant experience required (3+ years)
-Ability to prioritize and multitask at a high level
-Strong organizational skills
-Deadline and detail-oriented

Inquiries: [email protected]